For busy real estate agents, scheduling apps can help turn chaos into calm. These tools help keep your personal and professional calendars in check, all while helping clients schedule appointments and showings. No matter what your crazy life looks like, these scheduling tools can save you precious hours in your packed week.
We are continuing our Real Estate Tech series with a look at the scheduling tools for real estate professionals.
Top Business-Related Scheduling Tools for Realtors
Keeping track of lockbox codes, showing appointments, and feedback can take hours of your valuable time. ShowingSuite streamlines this process. The program helps you keep everything in one place, making showings and client feedback a breeze. Buyer agents can schedule showings faster and easier than ever, and the automatic notification software contacts the seller directly. It’s like a personal assistant that’s only one click away.
This scheduling tool also allows agents to automatically schedule showings, keep track of viewer feedback, and send automated communication with sellers, buyers, and agents. Plus, the app syncs with Supra and Sentrilock lockboxes, keeping all your information securely located in one app.
ShowingSuite is now part of Showing Time, the leading technology provider for nearly 1 million real estate professionals.
While we’re on the subject of ShowingTime, we wanted to highlight this clear leader in real estate scheduling tools. ShowingTime has quickly grown, integrating many of the smaller real estate showings software programs under its umbrella.
The applications from ShowingTime are great for individual agents, real estate teams, brokers, and even property managers. But for the sake of this article, we’re looking specifically at the scheduling apps available to real estate professionals.
ShowingTime is the leader in real estate scheduling tools. Their technology allows both buyers’ and sellers’ agents to quickly schedule, confirm, and communicate showings and other scheduled services to clients. The mobile app is incredibly user-friendly, giving you access to scheduling and feedback while you’re on the go. The ShowingTime suite of products, including Front Desk, Live Connect, and Appointment Center, can all but replace a front office staff.
With ShowingTime, you’ll be able to manage property sales more effectively, saving you time and helping you provide excellent customer service to your clients.
Apptoto is an all-in-one scheduling tool for real estate agents, brokers, and agencies that can coordinate showings, send appointment reminders, and communicate with both clients and agents.
The program allows buyers and sellers to request and schedule showings 24/7. Plus, the customizable features let clients and agents choose how and when to receive reminders. In addition, the app allows for two-way chat between seller and buyer agents, helping them coordinate any changes in schedule or other notes in real-time. Apptoto also integrates with multiple users, calendar systems, and location services, making it easy for everyone to use.
Apptoto boasts more than 21 million appointment reminders per year, helping buyers find their dream homes faster.
Top Personal Scheduling Tools for Realtors
Scheduling apps aren’t just for showings and professional activities. Real estate agents are constantly juggling multiple appointments, listings, meetings, and personal obligations. Here are a few scheduling tools that can keep your personal schedules under control, too.
If you’ve never heard of the Pomodoro Technique, let us explain. This technique is a time management system developed by Francisco Cirillo in the late 1980s. He named the method “Pomodoro,” meaning tomato in Italian, after his tomato-shaped timer.
The technique encourages small bursts of productivity (25 minutes) followed by short non-work-related breaks (5 minutes each, with 20-30-minute breaks after four rounds). Of course, every person can tailor this technique to their specific jobs or tasks.
If you want to try this technique, especially as you’re sitting down to write contracts, focus on marketing, or update your website, the Focus Keeper app is the best way to track your time. Focus Keeper lets you schedule tasks, set the timer, and increase your productivity. Plus, you’ll feel less overwhelmed at the end of the day. Give it a try!
Calendly is a scheduling tool and appointment booking app that works in nearly every professional setting, including real estate. Skip the back-and-forth emails and text messages, and schedule directly through the app. The interface is beautiful, and the app automatically sends reminders to everyone scheduled for the appointment.
You can access the app from a mobile device or your computer, and personalization is easy. Add your availability and your contact information to the app, and Calendly does the rest. It also syncs your appointments to your other calendars, including Google, GoToMeeting, Zapier, and more. An easy, all-in-one solution that keeps your busy life a little more streamlined.
Do you know how much time you’re spending on work tasks every day? No, do you really know? The Timely App by Memory AI will help you keep track.
If you’re feeling overwhelmed and burned out by the never-ending task list you have each day, the Timely App can help you better understand where and when you are spending your time. It tracks the time you spend in each app, giving you a minute-by-minute account of your day.
You can then use this information to assess how you’re spending your time, where you can make changes, and even track the dollar values for each portion of your day. When you better understand how you’re spending your time, you can set more realistic goals for your business and home life.
The app works with both desktop and mobile devices and can sync with other time tracking apps, too. You can also manage your entire team’s tasks, ensuring productivity stays at its highest.
Do you use scheduling tools in your real estate business? We want to hear about them! Share your favorite scheduling tools in the comments below.